privacy-policy
Last Updated: 4 August 2026
Bhavdiya Public School (“School”, “we”, “us” or “our”) respects the privacy of students, parents, guardians, staff members, applicants and visitors. This Privacy Policy explains how we collect, use, store, share and protect personal information when you use our website, ERP portal, online admission services, payment facilities, mobile applications and other digital services.
By using our services or submitting information to us, you acknowledge that you have read and understood this Privacy Policy.
This Privacy Policy applies to:
The official Bhavdiya Public School website;
Student, parent, staff and administrator portals;
Online admission and enquiry forms;
School mobile applications;
Online fee-payment and receipt services;
Attendance, examination, transport and academic services;
Documents, photographs and information submitted electronically; and
Communications sent through email, SMS, WhatsApp, push notifications or other approved channels.
Depending on the service being used, we may collect the following information:
Student’s name, admission number, date of birth and gender;
Class, section, roll number, academic session and academic records;
Attendance, examination results, homework and activity records;
Address, contact details and transport information;
Photograph, identity details and documents submitted during admission;
Health-related information such as blood group, allergies or medical needs, where required for student safety;
Certificates, transfer records and other school-related documents.
Name, relationship with the student and occupation;
Address, mobile number, WhatsApp number and email address;
Identity and contact information submitted for admission, verification or communication.
Name, contact details, qualifications and employment information;
Attendance, duty, payroll and official records;
Photographs, documents and information necessary for school administration.
We may collect fee amount, receipt number, transaction status, order ID, payment date and payment method.
Payments may be processed by authorised third-party payment gateways. The School does not ordinarily store complete debit card, credit card, UPI PIN, CVV or banking credentials.
When you access our digital services, we may automatically collect:
IP address and approximate device location;
Browser, operating system and device information;
Login time, activity logs and security records;
Cookies, session information and error logs.
Personal information may be used to:
Process admission, registration and student verification;
Maintain academic, attendance and examination records;
Provide student, parent and staff portal services;
Collect fees and generate receipts;
Issue identity cards, certificates, report cards and official documents;
Manage school transport, routes, stops and safety services;
Send notices, circulars, reminders, emergency alerts and academic updates;
Provide technical support and resolve complaints;
Prevent fraud, unauthorised access and misuse;
Maintain backups, audit logs and legal records;
Improve the School’s website, applications and services;
Comply with legal, educational, accounting and regulatory requirements.
We will not use personal information for purposes that are unrelated to school administration without providing appropriate notice or obtaining consent where required.
Most students of the School are children. Their information is therefore handled with additional care.
Where required, personal information relating to a child will be collected or processed with the consent or authorisation of the child’s parent or lawful guardian.
Parents and guardians must ensure that the information and documents submitted by them are accurate and that they are authorised to provide such information.
The School does not sell children’s personal information or use it for targeted advertising. We do not knowingly undertake tracking or behavioural monitoring of children for advertising purposes.
The School may capture or receive photographs, audio recordings or videos relating to academic activities, cultural programmes, sports events, achievements and official school functions.
Such material may be used for:
Student records and identity cards;
School newsletters, notice boards and yearbooks;
The official website or social-media pages;
Educational, safety and institutional purposes.
Where consent is required, the School will seek permission from the parent, guardian or concerned individual. A request to withdraw consent for future non-essential publication may be submitted to the School.
We may share limited information with:
Authorised school management, teachers and staff;
Education boards, government departments and regulatory authorities;
Banks and authorised payment gateways;
Website hosting, cloud-storage, messaging, map, analytics and technical service providers;
Auditors, legal advisers or professional consultants;
Emergency, medical, law-enforcement or government authorities where necessary or legally required.
Service providers are permitted to use the information only for the services they provide to the School and are expected to apply appropriate confidentiality and security safeguards.
The School does not sell or rent personal information to third parties.
The School may use approved cloud storage, email, notification, map, payment or communication services to operate its digital systems.
Information may be processed or stored on secure servers located in India or other permitted locations. We take reasonable steps to ensure that service providers protect personal information and process it only for authorised purposes.
External websites and services are governed by their own privacy policies. The School is not responsible for the privacy practices of websites that it does not control.
Our website and portals may use cookies and similar technologies to:
Keep users securely logged in;
Remember preferences;
Protect accounts from unauthorised access;
Measure performance and diagnose errors;
Improve website functionality.
Users may disable cookies through their browser settings, but some login or portal features may not function correctly after cookies are disabled.
Personal information is retained only for as long as necessary for:
The student’s education or the staff member’s employment;
Issuing certificates, records and verification;
Accounting, audit and fee-related requirements;
Resolving complaints or disputes;
Compliance with education and other applicable laws.
When information is no longer required, it may be securely deleted, anonymised or archived according to the School’s record-retention requirements.
The School uses reasonable administrative, technical and organisational safeguards, including:
User authentication and access controls;
Secure passwords and restricted administrative access;
Encrypted connections where supported;
Security logs, backups and system monitoring;
Access limited to authorised personnel and service providers.
No electronic system can be guaranteed to be completely secure. Users must keep their usernames, passwords and verification codes confidential and immediately report suspected unauthorised access.
If a personal-data breach occurs, the School will take appropriate remedial action and provide notifications where required by applicable law.
Subject to applicable law, a student, parent, guardian, staff member or other concerned person may request:
Information about the personal data being processed;
Access to or a copy of personal information;
Correction or updating of inaccurate information;
Completion of incomplete information;
Deletion of information that is no longer required;
Withdrawal of consent for consent-based processing;
Redressal of a complaint or grievance;
Nomination of another person to exercise applicable rights where legally permitted.
Some information may need to be retained for academic, legal, accounting, safety or regulatory purposes even after a deletion request.
Requests may be subject to reasonable identity and authority verification before they are processed.
Parents, guardians, students and staff members are responsible for providing correct and current information.
Any change in address, mobile number, email address, guardian details or other important information should be communicated to the School or updated through the authorised portal.
The School may use registered contact details to send:
Academic notices and homework information;
Attendance and examination alerts;
Fee reminders and payment receipts;
Transport and emergency notifications;
Password-reset or account-security messages;
Important administrative announcements.
Essential academic, safety, account and service-related communications may continue even if optional promotional communications are declined.
The School may update this Privacy Policy when its services, technology or legal obligations change.
The revised policy will be published on the website with an updated “Last Updated” date. Continued use of the School’s digital services after an update will be subject to the revised policy.
For privacy questions, correction requests, consent withdrawal or complaints, contact:
The Principal / Privacy Grievance Officer
Bhavdiya Public School
Mahobara Bazaar Bypass, Ayodhya, Uttar Pradesh, India – 224123
Email: bps@bhavdiya.com
Phone: 6390250000, 6390260000
Please include the student’s admission number or relevant reference number in your request, but do not send passwords, OTPs, banking PINs or other confidential login credentials by email.
The School will acknowledge and address legitimate privacy grievances within a reasonable period and in accordance with applicable law.
